Privacy Policy

Last updated: November 6, 2026

HR Maxim, LLC (“HR Maxim,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information through https://hrmaxim.com and related business inquiries, scheduling, and billing communications.

Information We Collect

Information you provide

When you contact us, submit an inquiry, arrange a meeting, or discuss our services, we may collect:

  • Your name, business email address, and telephone number.

  • Your company name, position, and general business information.

  • Information about the services you are seeking.

  • Messages, scheduling details, and other information you choose to provide.

  • Billing and transaction information associated with a business engagement.

Please provide only the information necessary for your inquiry. Do not submit Social Security numbers, bank account details, medical records, personnel files, or confidential employee information through the website’s general contact form. If sensitive information is needed for an engagement, we will arrange an appropriate method for providing it.

Information collected automatically

Our website and its service providers may collect technical and usage information, including your IP address, browser and device information, referring website, pages visited, approximate location derived from technical information, and the dates, times, and duration of visits.

This information helps operate and secure the website, understand visitor activity, and improve the website’s usefulness.

How We Use Information

We use personal information to:

  • Respond to inquiries and discuss potential engagements.

  • Assess business needs and prepare proposals.

  • Arrange meetings and communicate with you.

  • Administer business relationships, invoices, and payments.

  • Operate, maintain, secure, and improve our website and services.

  • Maintain appropriate business records.

  • Meet legal obligations, resolve disputes, and protect our rights.

Submitting an inquiry does not subscribe you to a newsletter.

Website Hosting, Analytics, and Cookies

Our website is hosted by Squarespace. Squarespace processes information to deliver and maintain the website, support forms and other features, and protect its services.

We use Squarespace analytics and Google Analytics to understand how visitors find and use the website. These services may process device identifiers, browser information, page activity, referral information, and other technical data.

Cookies are small files stored on your device. Our website may use essential cookies for functionality and security, along with nonessential cookies for analytics.

Where offered, you can manage nonessential cookies through the website’s cookie banner or Cookie Preferences control. You can also manage cookies in your browser settings. Blocking certain cookies may affect website functionality. Your preferences may need to be selected again if you clear cookies or use another browser or device.

We do not use Meta Pixel on this website.

For more information about these providers, visit:

Contact Forms and Business Email

Information submitted through our contact form is processed through our website’s form services and delivered to info@hrmaxim.com. Inquiries and related correspondence may be retained in our website systems, business email, and other business records used to manage the inquiry or relationship.

Our business email is provided through Microsoft 365. Microsoft and other service providers may process information as necessary to deliver their services.

We use Google reCAPTCHA to help protect our contact form from spam and automated abuse. This service processes technical information about your device and interactions with the website and uses a necessary cookie to assess security risks.

Scheduling and Payments

We may provide a Calendly link to arrange a meeting. If you use it, Calendly processes the information you submit under its own privacy policy, and we receive information needed to arrange and manage the meeting.

We may use QuickBooks and its payment services for invoicing and payment collection. Certain client billing arrangements may also use ADP. The information processed depends on the service and payment method used.

The website’s general contact form is not a payment form. Please do not send payment credentials through it.

Relevant provider policies include:

How We Disclose Information

We may disclose personal information:

  • To service providers supporting website hosting, analytics, communications, scheduling, billing, payment processing, technology, and recordkeeping.

  • To professional advisors where reasonably necessary for business, legal, insurance, or accounting purposes.

  • When required by law or appropriate to respond to lawful requests, protect rights or safety, investigate misuse, or resolve disputes.

  • In connection with a potential or completed business transfer, subject to applicable confidentiality and legal requirements.

  • At your direction or with your authorization.

We do not sell inquiry contact details or provide them to other businesses for their own direct marketing.

Client and Employee Information

Our consulting work may involve confidential information about clients and their employees, including payroll, benefits, leave, and workplace matters.

This website policy does not replace engagement agreements, confidentiality obligations, or other notices governing that work. Information handled on behalf of a client is subject to the applicable engagement, client instructions, and legal requirements. Some requests concerning employee records may need to be directed to the employer responsible for those records.

Retention and Security

We retain personal information for as long as reasonably necessary for the purposes described in this policy, considering the nature of the information, the business relationship, applicable recordkeeping obligations, and the need to resolve disputes or protect legal rights.

We use reasonable administrative, technical, and organizational safeguards appropriate to the information we handle. No website, transmission method, or storage system can be guaranteed completely secure.

Our service providers may process information in the United States and other countries where they operate.

Your Choices and Privacy Requests

You may contact us to request access to, correction of, or deletion of personal information we hold about you.

Depending on your location and applicable law, you may have additional rights, including rights concerning copies of your information, restrictions on certain processing, withdrawal of consent, or an appeal of a privacy-request decision.

We will consider and respond to requests as required by applicable law. We may need to verify your identity or authority before acting. Certain information may need to be retained for legal obligations or other permitted purposes.

To make a request, email info@hrmaxim.com with the subject line “Privacy Request.” Please do not include sensitive identification documents in your initial message.

External Links and Children’s Privacy

Our website may link to LinkedIn and other external services. Their privacy practices are governed by their own policies.

Our website is intended for business audiences and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided information, please contact us.

Changes to This Policy

We may update this policy as our practices, services, or applicable requirements change. Updates will be posted on this page with a revised date. Where required, we will provide additional notice.

Contact Us

HR Maxim, LLC
6633 18 Mile Road
Sterling Heights, MI 48314

Email: info@hrmaxim.com
Phone: (586) 842-3777